Secure Archive Management System

		Storage and Archive Management System
				Secure Online document management
				Create a database of your file records online
				Control all movements to and from storage
				Maintain a Document Retention Policy online
				Competitive storage costs from as little as 20p per box
				Full box contents integrity check on every box movement Each time a box is retrieved or redeposited, the contents are checked using our scan and verify procedures to ensure that no files have been taken out of, or put in to, the box without a corresponding movement recorded on the SAMS system. Any discrepancies are reported to the user immediately and and appropriate movement record is created on SAMS. This service is unique at present and is one of the main features which our existing client base have found most valuable.
				Deliveries direct to your desk for higher security
				Standard next day and urgent same day delivery
				Cost analysis reporting

Secure Online document management

B.J.Brown have developed a unique web-based facility for managing your files and documents on-line.

Instead of having a number of assorted databases and spreadsheets detailing your file records, our SAMS system is an all in one solution to your growing needs.

SAMS can completely combine and replace all of your current manual and spreadsheet lists into one easily manageable database.

SAMS can be accessed from any internet enabled PC using your own unique high security login account.

No messy and time consuming paper forms to fill in and fax, no emails and no telephone calls.

You never need to speak to any of our trained staff unless you want to.

Queries are dealt with online by our support tickets procedure. Type in your query or problem and one of our support team staff will action your request within 30 minutes (90% of support tickets are processed within the first 10 minutes) therefore saving you money on telephone calls and fax charges.

Create a database of your file records online

BJB can import your existing databases or spreadsheets in almost any format.

We provide a customised template for creating future records, tailored to your specific business requirements.

Print your own Quality Assurance compliant bar coded file and box labels.
A unique barcode number identifies each file, box, or individual document to allow tracking, online searching and integrity checking.
Search and retrieve records, files or boxes in seconds with a click of your mouse.

Search for your records by barcode number or our advanced search facility.
Use any keyword or combination of words from the file description to pinpoint an individual record.
Search results from millions of records are provided within seconds.

Once identified, the file or box can be retrieved with a couple of clicks of your mouse (the system will have identified you and your location by your unique login details).

Control all movements to and from storage.

Access to the SAMS system is controlled by setting up different types of user accounts;
View – Viewing records only.
General - for retrievals.
Administrator – for performing administrative tasks such as creating new user accounts.

Maintain a Document Retention Policy online therefore controlling storage costs automatically.

Control how long a document is kept in storage by assigning different file types which have associated retention periods.

For example, you may wish to keep all account files for a period of 7 years and all contracts for 10 years.

Competitive storage costs from as little as 20p per box.

BJB will provide a detailed quotation for your specific storage requirements. Please complete the enquiry form and we will contact you within 24 hours.

Full box contents integrity check on every box movement.

Each time a box is retrieved or redeposited, the contents are checked using our scan and verify procedures to ensure that no files have been taken out of, or put in to, the box without a corresponding movement recorded on the SAMS system. Any discrepancies are reported to the user immediately and and appropriate movement record is created on SAMS.

This service is unique at present and is one of the main features which our existing client base have found most valuable.

Deliveries direct to your desk for higher security.

Many of our existing clients appreciate the value of our unique delivery direct to the desk service. With special arrangements, our drivers have security clearance to deliver and collect files and boxes direct to and from the user. This makes for a much quicker service, as the delivery is not made to a third party (security desk or postroom). It also makes it a more secure service as the items never leave our hands from door to door.

Standard next day delivery and urgent same day delivery services.

Deliveries and collections are made on a next day standard service, usually before 3.00pm.

For more urgent requirements, same day deliveries can be selected on screen. A courier charge is applied to these deliveries.

For a faster solution, we can send you a digital copy of the documents by email to enable you to proceed with your business until the actual documents arrive.

Cost analysis reporting.

Charges are invoiced on a monthly basis for larger organisations.

BJB can provide cost analysis by department in a format of choice. This enables you to analyse the system usage for each department.